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Portsecurity - Border control

In the Port of Hamburg border control is carried out by the waterways police.

According to section 4 of the implementing regulation (IR, see below) for the law on Port Security and section 33 of the (German) weapons act certain data (crew list, passenger list, "Ports-of-call" list, weapon list) are required 24 hours prior to the arrival of the ship.

Data requirements according to section 4

(1)For the purpose of the tasks of border control the master of a ship coming from a foreign port has to transmit 24 hours prior to the arrival in the port of Hamburg

1. a listing of the crew members, the passengers as well as other persons aboard with details about their

  • family name,
  • given name,
  • nationality,
  • date and place of birth,
  • kind and number of identity document and
  • port of embarkation and disembarkation of passengers and other persons aboard

2. a listing of the last ten ports of call with information on

  • place,
  • country / nation and
  • dates of arrival and departure

The conveyance of the data must be carried out as XML-file in the required fileformat (s.b.). This XML-file can be produced with the downloadable Excel-workbook.

The created file should be transmitted encrypted. The following alternatives are provided:

A free registration as company is required.

XML file sent as an e-mail attachment to (This adress is also usable for additional questions).

The encrypting method S/MIME is offered. You get the public key, necessary for the encrypting with S/MIME, here. Additional information is provided in the help function of your S/MIME compatible e-mail program.

More information:

Wikipedia (

With these data completed by a list of the weapons / ammunition on board, indicating

  • kind of weapon,
  • calibres,
  • manufacturer, trademark,
  • model and
  • serial number

the master also fulfils the requirements for an exemption from the reservation of a permission in terms of section 10 subsections 3 and 4 of the (German) Weapons Act.

The description of the XML format can be downloaded here.